Receptionist/Account Payable Clerk
Clear Construction Inc Clear Construction Inc Santa Barbara, CA Santa Barbara, CA Full-time Full-time $25 - $30 an hour $25 - $30 an hour Function:
Clear Construction is seeking a motivated and detail-oriented individual to join our team as a Receptionist/Account Payable Clerk.
This position plays a critical role in ensuring smooth financial operations and providing exceptional receptionist services to our clients and team members.
The ideal candidate will be organized, reliable, and possess a strong ability to multitask effectively.
RESPONSIBILITIES Accounting Support:
Assist with basic bookkeeping tasks, including data entry, invoice processing, bank deposits, and expense tracking.
Help maintain accurate financial records and documentation for various projects.
Collaborate with the accounting team to ensure timely and accurate monthly, quarterly, and yearly financial reporting.
Monitor accounts receivable and accounts payable to ensure timely payments and collections.
Process invoices and payments, including credit card receipts.
Assist with accounts receivable and accounts payable activities.
Provide customer service to clients and vendors.
Administrative Duties:
Greet and welcome clients, visitors, vendors, and team members in a friendly and professional manner.
Sort and distribute incoming mail and packages.
Assist in the organization and scheduling of meetings, appointments, and conference calls.
Maintain and update office documents, files, and databases.
Order and manage office supplies, ensuring adequate stock levels.
Assist in organizing company events and social gatherings.
Collaborate with various departments within the organization to support their administrative needs.
Assist with special projects as assigned by management.
REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge and ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
MINIMUM EXPERIENCE REQUIRED High school diploma or equivalent; associate degree in accounting or related field is a plus.
Proven experience in administrative support, receptionist, or accounting roles preferred.
Familiarity with basic accounting principles and bookkeeping procedures is desirable.
Proficiency in using accounting software (e.
g.
, QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
Minimum six months experience using Sage Intacct.
Excellent communication skills, both written and verbal, with a strong attention to detail.
Ability to maintain a high level of confidentiality and professionalism.
Strong organizational and time management skills to handle multiple tasks and deadlines efficiently.
Positive attitude, friendly demeanor, and a team player mindset.
Experience with Procore construction software is a plus.
Ability to handle multiple tasks and duties simultaneously while maintaining a high attention to detail.
Excellent oral communication skills, exemplified by a clear and professional manner of speaking.
Work on-site in the office full-time.
BENEFITS Insurance (Medical, Dental, Life) 401(k) Paid time off and sick pay Mileage, tool, cell phone reimbursement Referral program Competitive pay with yearly reviews Opportunity for growth SCHEDULE Monday - Friday, 8-hours per day in the office.
No remote work is offered for this position at this time.
AVEL TIME REQUIRED $25.
00 - $30.
00 per hour depending on experence TRAVEL TIME REQUIRED 5% (this is an estimated amount) PHYSICAL JOB DESCRIPTION Must be physically able to operate various machines and equipment, including computers, office equipment, telephone, etc.
Physical demands are essentially those of sedentary work.
Tasks may require extended periods at a keyboard or workstation.
TYPICAL WORKING CONDITIONS Sedentary work in an office environment EQUIPMENT Computer, telephone, calculator STATEMENT OF EMPLOYER'S RIGHTS This job description does not list all of the duties of this position.
You may be asked by management to perform other duties.
You will be evaluated in part based on your performance of the tasks listed in this job description.
Clear Construction has the right to revise this job description at any time.
This job description is not a contract for employment, and either you or the Company may terminate employment at any time, for any reason.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Clear Construction is seeking a motivated and detail-oriented individual to join our team as a Receptionist/Account Payable Clerk.
This position plays a critical role in ensuring smooth financial operations and providing exceptional receptionist services to our clients and team members.
The ideal candidate will be organized, reliable, and possess a strong ability to multitask effectively.
RESPONSIBILITIES Accounting Support:
Assist with basic bookkeeping tasks, including data entry, invoice processing, bank deposits, and expense tracking.
Help maintain accurate financial records and documentation for various projects.
Collaborate with the accounting team to ensure timely and accurate monthly, quarterly, and yearly financial reporting.
Monitor accounts receivable and accounts payable to ensure timely payments and collections.
Process invoices and payments, including credit card receipts.
Assist with accounts receivable and accounts payable activities.
Provide customer service to clients and vendors.
Administrative Duties:
Greet and welcome clients, visitors, vendors, and team members in a friendly and professional manner.
Sort and distribute incoming mail and packages.
Assist in the organization and scheduling of meetings, appointments, and conference calls.
Maintain and update office documents, files, and databases.
Order and manage office supplies, ensuring adequate stock levels.
Assist in organizing company events and social gatherings.
Collaborate with various departments within the organization to support their administrative needs.
Assist with special projects as assigned by management.
REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge and ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
MINIMUM EXPERIENCE REQUIRED High school diploma or equivalent; associate degree in accounting or related field is a plus.
Proven experience in administrative support, receptionist, or accounting roles preferred.
Familiarity with basic accounting principles and bookkeeping procedures is desirable.
Proficiency in using accounting software (e.
g.
, QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
Minimum six months experience using Sage Intacct.
Excellent communication skills, both written and verbal, with a strong attention to detail.
Ability to maintain a high level of confidentiality and professionalism.
Strong organizational and time management skills to handle multiple tasks and deadlines efficiently.
Positive attitude, friendly demeanor, and a team player mindset.
Experience with Procore construction software is a plus.
Ability to handle multiple tasks and duties simultaneously while maintaining a high attention to detail.
Excellent oral communication skills, exemplified by a clear and professional manner of speaking.
Work on-site in the office full-time.
BENEFITS Insurance (Medical, Dental, Life) 401(k) Paid time off and sick pay Mileage, tool, cell phone reimbursement Referral program Competitive pay with yearly reviews Opportunity for growth SCHEDULE Monday - Friday, 8-hours per day in the office.
No remote work is offered for this position at this time.
AVEL TIME REQUIRED $25.
00 - $30.
00 per hour depending on experence TRAVEL TIME REQUIRED 5% (this is an estimated amount) PHYSICAL JOB DESCRIPTION Must be physically able to operate various machines and equipment, including computers, office equipment, telephone, etc.
Physical demands are essentially those of sedentary work.
Tasks may require extended periods at a keyboard or workstation.
TYPICAL WORKING CONDITIONS Sedentary work in an office environment EQUIPMENT Computer, telephone, calculator STATEMENT OF EMPLOYER'S RIGHTS This job description does not list all of the duties of this position.
You may be asked by management to perform other duties.
You will be evaluated in part based on your performance of the tasks listed in this job description.
Clear Construction has the right to revise this job description at any time.
This job description is not a contract for employment, and either you or the Company may terminate employment at any time, for any reason.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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